Reference Code: AAME-1109
The American Academy of Physical Medicine and Rehabilitation (AAPM&R), a national medical society representing over 8,000 physicians has an immediate opening for an Administrative Assistant, Meetings/Education.
This position will provide support to the Academy’s meetings/education department activities. Responsibilities include assisting with general department and/ or Academy programs. The assistant will work with a high-impact team to support management as they implement various workflows related to the Academy’s Annual Assembly and Stand-Alone Live events. This candidate will also assist in the administrative tasks of tracking hotel, faculty, and committee meetings forms and/or requests.
Essential Duties and Responsibilities:
- Performs general administrative functions, including word processing, creating spreadsheets, formatting reports, creating forms, photocopying, filing, arranging conference calls, and assisting with meeting and travel planning for staff and committee members.
- Responsible for maintaining work plans associated with small to medium size projects; strong comfort-level with independent projects. Requires collaboration and involvement in flexible reporting relationships with co-workers, at every organizational level, across departments.
- Collaborate with meetings team and staff liaisons to implement multiple committee meetings, annually.
- Annual Assembly responsibilities include, but are not limited to: entering education session information into online management system; running reports from online and database management system; monitoring proposal and abstract submissions; and contacting faculty for relevant speaker disclosure information.
- Stand-Alone educational course responsibilities include, but are not limited to: assisting with development of meeting logistics, faculty follow up and invoicing for 3-4 courses.
- Strong customer-service focus.
- Works efficiently, collaboratively with a cooperative spirit.
- Performs other duties as assigned by meeting/education support staff.
Required Knowledge, Skills and Abilities:
- Ability to organize, structure, and communicate information and ideas clearly, both verbally and in writing, using excellent diction, grammar and vocabulary.
- Computer proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe.
- Exceptional customer service skills, including the ability to respond to Academy members, internal staff and others in a professional, knowledgeable, helpful and friendly manner.
- Superior organizational skills with demonstrated ability to complete multiple tasks within deadlines
- Ability to effectively collaborate within and across departments in order to achieve both departmental and organizational goals.
- Ability to assess and articulate ways to improve processes and programs.
Experience and Education
- Relevant Bachelor’s degree in relevant topic area (eg. Hospitality Management) equivalent experience.
- Experience in association management and/or meeting planning a plus.
Estimated Travel
Less than 5% annually to potentially include weekend committee meetings, the Annual Assembly, and/or Stand-Alone meetings.
AAPM&R offers an excellent work environment, competitive salary, and a very comprehensive benefits package. Additionally, we are an Equal Opportunity Employer (EOE).
For consideration, please note this position's reference code and visit our "How To Apply" page.