Annual Assembly 2016

Annual Assembly

General Information

General Disclaimer

By virtue of participation, meeting registrants grant to the American Academy of Physical Medicine and Rehabilitation (AAPM&R), its representatives, and employees the right to take photographs and video of them in connection with the 2016 AAPM&R Annual Assembly. It is agreed that AAPM&R may use such photographs of registrants with or without the registrant’s name and for any lawful purpose, including (for example) such purposes as publicity, illustration, advertising, and web content.

Onsite Registration Schedule

Convention Center, Main Lobby, Level 1

  • Wednesday, October 19                                
    1 pm–7 pm
  • Thursday, October 20                                   
    6:30 am–8 pm
  • Friday, October 21                                        
    7 am–6 pm
  • Saturday, October 22                                    
    7 am–6 pm

Member Solution Center

Convention Center, Main Lobby, Level 1

  • Wednesday, October 19                                
    1 pm–7 pm

  • Thursday, October 20                                    
    6:30 am–8 pm

  • Friday, October 21                                         
    7 am–6 pm

  • Saturday, October 22                                     
    7 am–6 pm

  • Sunday, October 23
    7 am-10:30 am

Claiming Your CME

Convention Center, Main Lobby, Level 1

CME claim stations/AAPM&R Digital Assistance will open Thursday, October 20 at 10 am for preconference courses. You may begin claiming CME for the Annual Assembly at noon on Friday, October 21. You must claim CME for the 2016 Annual Assembly by October 23, 2017. Kiosks are available next to registration for use during the following times:

  • Thursday, October 20                                    
    10 am–8 pm

  • Friday, October 21                                         
    7 am–6 pm

  • Saturday, October 22                                     
    7 am–6 pm

  • Sunday, October 23                                     
    7:15 am–10:30 am

Registration Information

Register for the Annual Assembly here. The registration fee includes:

  • Admission to all educational sessions (except limited attendance workshops)
  • Refreshment breaks
  • Admission to the PM&R Pavilion (includes Thursday evening Welcome Reception)
  • $5 in vouchers toward lunch on Friday or Saturday in the PM&R Pavilion
  • Job Fair
  • Learning Lab: Ultrasound—NEW! Hands-on Learning Experience on Thursday!
  • Interactive Arcade: REMS Playbook for Opioid Prescribing—NEW!
  • Cancer Rehabilitation Medicine Summit: Integration into Practice—NEW!
  • Mobile AppNEW!
  • CME credit processing (you will need to claim your CME first)

President’s Reception tickets must be purchased separately and in advance of the meeting, as limited tickets are available.

Registration Deadlines

  • Wednesday, August 24, 2016                    
    Deadline for Early-Bird discounted registration fees.
  • Friday, September 30, 2016                        
    All registrations received via mail and fax must be postmarked by this date.
  • Friday, October 7, 2016
    All registrations received via fax must be postmarked by this date.

Letter of Invitation to Obtain Visa

AAPM&R looks forward to welcoming our international colleagues to the 2016 Annual Assembly in New Orleans, Louisiana. For those colleagues who need to obtain a visa, please know that while we are unable to intervene with either the U.S. Embassy abroad or with the State Department on a participant’s behalf, we will offer a letter of invitation to assist. Please contact Member Services at and be sure to include the following information, in addition to any specific information required for a United States visa in your home country:

  • Full name, including designation or degree
  • Institution or hospital
  • Complete mailing address
  • Email address
  • Phone number
  • Fax number
  • Date of paper presentation and paper title (if applicable)
  • Identify if you are attending the conference as a participant or as an exhibitor
  • Passport number
  • Date of birth
  • Gender

For information on obtaining a temporary U.S. visa in order to attend the Annual Assembly, please refer to: and make an appointment with the U.S. Embassy or Consulate.

We highly recommend AAPM&R Annual Assembly attendees review the typical visa processing timelines within their home country, as it could take several months to receive a visa due to increasing delays in securing visas to the U.S.


Semi-casual business wear is recommended for the Annual Assembly. We suggest you dress comfortably and have a jacket or sweater available in case you find the meeting rooms to be chilly.

Children and Infant Policy for the Meeting

Children ages 3-20 years, who wish to attend select Academy functions, must be registered for the Annual Assembly. Registration for children ages 3-20 years is $15 per child and includes admittance to the Welcome Reception on Thursday evening. Children must be accompanied by a registered adult attendee and wear badges for admittance. For the safety of all attendees, infants and children are prohibited from attending any educational sessions. Tickets for the President’s Reception are available for purchase separately from the child Annual Assembly registration fees.

Children and Infant Policy on the PM&R Pavilion Floor

Children ages 12-20 years, who are registered for the Annual Assembly, are invited into the PM&R Pavilion during show hours on Friday and Saturday. Children must be accompanied by a registered adult attendee and wear their badge for admittance. Under no circumstances are children allowed on the PM&R Pavilion floor during the hours of set up and tear down.

Spouse/Guest Registration for the Meeting

The Spouse/Guest registration fee is $35/person and allows admittance to the Job Fair, Welcome Reception, and PM&R Pavilion. Tickets for the President’s Reception are available for purchase separately from the Spouse/Guest Annual Assembly registration fees.

Interfaith Gathering Room

When selecting dates for our Annual Assembly, we do our best to respect religious holidays. To assist our members attending the Assembly, the Academy offers an Interfaith Gathering Room that may be used for religious practices. If you’d like to request a gathering room, contact prior to the event.

In 2016, the Assembly falls during the Jewish Holiday Sukkot. We have provided information for our members who wish to attend the Annual Assembly and also observe the holiday. Below we have information on a local synagogue and hotel located around the corner. The Academy’s host hotel, The Hilton New Orleans Riverside, is located approximately 1.4 miles from the synagogue.

  • Anshe Sfard Synagogue. Located approximately 1.4 miles from the Convention Center, it is easily accessible via public transportation or a short walk. (2230 Carondelet Street, New Orleans, LA 70130) 
  • Hotel Indigo New Orleans Garden is conveniently located next door to the synagogue. Attendees wishing to stay at the Hotel Indigo should book their room with the hotel directly. (2203 St. Charles Avenue, New Orleans, LA 70130)

Internet Access

AAPM&R will offer free wireless Internet access at the 2016 Annual Assembly! Complimentary wireless Internet will be available at the Ernest N. Morial Convention Center for laptop and smartphone users, and will be accessible in all Annual Assembly common areas, session rooms, and lobby spaces.

Lunch and Meal Options—Lunch Vouchers

AAPM&R offers a networking program to help reduce attendee lunch expenses.

The Academy will provide vouchers to each attendee with their badge materials that can be used to offset the price of lunch on Friday, October 21 and/or Saturday, October 22. Food and beverage options may be purchased at cash-and-carry stations throughout the PM&R Pavilion on Friday and Saturday.

Fitness and Exercise at the Assembly—Walking and Jogging Paths

The beautiful fall weather in New Orleans is ideal for exercising outdoors. There are several running paths that take you off the busy sidewalks of downtown and onto comfortable trails. An Internet search for “jogging paths in New Orleans” will provide you with a variety of different routes through many areas of the city and its surrounding neighborhoods. 

Time Zone

New Orleans, LA is Central Standard Time (CST).

New Orleans Weather

Enjoy warm, pleasant weather and cooler nights in New Orleans during October. Temperatures can range between 80°F during the day and 60°F at night. Light layers are recommended for comfort during the evenings. Up-to-date information is available at; search using zip code 70130 for New Orleans, LA.