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Annual Assembly

General Information

Registration Deadlines

  • July 10, 2019             
    Deadline for Early-Bird Registration discounts.

  • September 18, 2019
    Deadline for Advanced Registration discounts.
  • November 8, 2019                       
    All registrations received via mail and fax must be postmarked by this date. 

Lunch Options for Attendees

Where can you grab lunch at the Annual Assembly? We have 2 great options…

Grab n’ go box lunches with more options are included in your registration. Pick up yours in the PM&R Pavilion:
  • Thursday, November 14: 12:30 pm-2 pm
  • Friday, November 15: 12:30 pm-2 pm
  • Saturday, November 16: 11:15 am-12:45 pm

Or, eat while you learn during our complimentary Lunch and Learn presentations in the PM&R Pavilion:

  • Thursday, November 14: 12:30 pm-2 pm
  • Friday, November 15: 12:30 pm-2 pm
  • Saturday, November 16: 11:15 am-12:45 pm

Resources for Families

The Annual Assembly is welcoming to attendees and their families. Registration rates for guests and children are available and include the following experiences. Please wear your badge at all times.

  • Guest Registration $85 (age 21+): Includes entry to the Job and Fellowship Fair, Welcome Reception, PM&R Pavilion, and Sunday brunch featuring PhyzTalks. Registration does not include complimentary lunch in the PM&R Pavilion.
  • Child Registration $20 (age 3-20): Includes entry to the Welcome Reception, PM&R Pavilion, and Sunday brunch featuring PhyzTalks. Registration does not include complimentary lunch in the PM&R Pavilion.
  • Child Registration FREE (age 2 and under): Includes entry to the Welcome Reception, PM&R Pavilion, and Sunday brunch featuring PhyzTalks. Registration does not include complimentary lunch in the PM&R Pavilion.

Infant and Child Policy for the Meeting

To provide an optimal learning environment for all attendees, infants and children are not permitted in the educational sessions. Exceptions will be made for nursing mothers.Children must be accompanied by a registered adult and wear their badge for admittance to the PM&R Pavilion.

Mother’s Room

The Convention Center has a dedicated space for nursing mothers, and will be equipped with lockable doors, comfortable furniture, and access to power outlets.

Non-Attendee Guest Registration for the Meeting

The Non-Attendee Guest registration fee (age 21+) is $80/person and allows admittance to the Job and Fellowship Fair, Welcome Reception, PM&R Pavilion, and Sunday Brunch featuring PhyzTalks. Co-workers, or those associated within the physiatry industry, do not qualify for a non-attendee guest registration. These individuals must register in the appropriate professional or exhibitor category. Guest badges do not allow for admittance into educational sessions, Lunch and Learns and complimentary lunch options in the PM&R Pavilion, Satellite Symposia or ticketed events. Tickets for the President’s Reception are available for purchase separately from the Non-Attendee Guest registration fees.

    Attire

    Business casual attire is recommended for the Annual Assembly. We suggest you dress comfortably and have a jacket or sweater available in case you find the meeting rooms to be chilly.

    Interfaith Gathering Room

    When selecting dates for our Annual Assembly, we do our best to respect religious holidays. To assist our members attending the Assembly, the Academy offers an Interfaith Gathering Room that may be used for religious practices. If you’d like to request a gathering room, contact assembly@aapmr.org prior to the event.

    General Disclaimer

    By virtue of participation, meeting registrants grant to the American Academy of Physical Medicine and Rehabilitation (AAPM&R), its representatives, and employees the right to take photographs of them in connection with the 2019 AAPM&R Annual Assembly. It is agreed that AAPM&R may use such photographs of registrants with or without the registrant’s name and for any lawful purpose, including (for example) such purposes as publicity, illustration, advertising, and web content. 

     

    Anti-Harassment Policy

    If you experience conduct at an Academy event that you believe is inconsistent with the Academy’s behavioral expectations, please contact the Academy’s Director of Human Resources at (847) 737-6068. If you are concerned for your safety or the safety of another person or are the victim of a crime, contact the local police.

    AAPM&R is committed to fostering an environment that is welcoming and free from all forms of discrimination and harassment based on race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, status regarding public assistance, veteran or military status or any other legally-protected status.

    Read the entire AAPM&R Anti-Harassment policy here.

     

    Antitrust Compliance Notice

    AAPM&R and its members are committed to full compliance with all laws and regulations, and to maintaining the highest ethical standards in the way we do business. This commitment includes strict compliance with federal and state antitrust laws. Learn more details regarding the Academy policy and how to follow them.

    General Data Protection Regulation (GDPR) Notice

    EU and UK Residents can learn more about the personal data we process, our purposes for processing their personal data, and their data privacy rights by viewing our Privacy Notice for EU/UK residents, a copy of which is available here. Non EU/UK residents can learn more about how we process their personal data here.

    Letter of Invitation to Obtain Visa

    AAMP&R looks forward to welcoming our international colleagues to the 2019 Annual Assembly. For those colleagues who need to obtain a visa, please know that while we are unable to intervene with either the U.S. Embassy abroad or with the State Department on a participant’s behalf, we will offer a letter of invitation to assist. Please contact Member Services at info@aapmr.org and be sure to include the following information, in addition to any specific information required for a United States visa in your home country:

    • Full name, including designation or degree
    • Institution or hospital
    • Complete mailing address
    • Email address
    • Phone number
    • Fax number
    • Date of paper presentation and paper title (if applicable)
    • Identify if you are attending the conference as a participant or as an exhibitor
    • Passport number
    • Date of birth
    • Gender

    For information on obtaining a temporary U.S. visa in order to attend the Annual Assembly, please refer to http://travel.state.gov/content/visas/en.html and make an appointment with the U.S. Embassy or Consulate.

    We highly recommend AAPM&R Annual Assembly attendees review the typical visa processing timelines within their home country, as it could take several months to receive a visa due to increasing delays in securing visas to the U.S.