2021 AAPM&R Annual Assembly
How to Prepare for a Successful #AAPMR21 Live Session
We are here to help you deliver a fun and engaging presentation during our virtual 2021 Annual Assembly! Please read through our best practices for live, interactive sessions below, to set yourself up for success.
Eliminate distractions before you start
Prepare to minimize any disruption to the attendee experience.
Prepare your technology
Ensure your laptop or computer is plugged in or fully charged.
Understand your technology. Know how to turn your sound on, play videos, administer polls, and advance slides.
- Practice. Be comfortable navigating slides and reacting to slight glitches or hiccups before you go live.
Dress as you would in the office or seeing patients. Not only will this create a good impression, but you’ll feel more confident as well.
Utilize a professional background or surrounding
A virtual background will not be provided. Keep your background as simple as possible to avoid distracting your audience’s attention.
Check your camera angle
Make sure your audience is seeing what you want them to. Check the lighting to make sure you don’t have deep shadows on your face and that the lighting is as even as possible. Test it with someone else—what’s the optimal angle and height for your camera?
Focus your content
Text-heavy slides and interesting side information overload and disengage learners. Keep your slides simple and focused on your main objectives.
Keep slides colorful and use graphics/photos. Good visuals provoke quick impressions and emotional connections for your audience.
Don’t stay on one slide for too long. Move along so your audience has new material to recapture their attention.
Frequent changes on the screen pull audiences’ attention back from other distractions. Introduce motion by moving to a new slide, bringing something up on an existing slide, or using your pointer to emphasize some detail.
Actively engage your audience
Plan an interaction every two minutes or so. Ask your audience questions. Let them know at the start that you’ll be randomly calling on them with questions throughout the session.
Use the chat feature for real-time Q&A. Ask a question on screen and have people respond in chat. Set up a clickable poll or invite people to use the “raise hand” feature to respond to a question.
Bring energy to your delivery!
Communicate passion and energy for your ideas. If you’re bored, your audience will be too.
Practice making your voice dynamic and engaging. It may feel uncomfortable at first, but it’s important to project more vocal energy than you would during an in-person presentation.
During the Presentation
Technicians from our vendor, Beedance, will run through audio/video/internet connections to ensure that all presenters are set up well. This is important, to ensure that the presentation runs smoothly and flows from the beginning to end.
- You will share your screen. We suggest printing your notes if you do not have a second monitor to reference during the presentation. All sessions (except for plenaries) will be utilizing Zoom.
- Note that presentations must conclude at the planned end time.
Contact the AAPM&R National Office, Education Team, at firstname.lastname@example.org or (847) 737-6000
Faculty PowerPoint Presentations
Please refer to the instructions and deadlines below as you build your PowerPoint presentation.
- For Live Sessions held November 8-14, PowerPoint presentations are due Thursday, November 4, 2021.
- For On-Demand and Community Sessions, PowerPoint presentations are due seven days prior to the session recordings or live production. This will allow time for CME Review. (i.e. If a recording is scheduled on October 17th, the PowerPoint presentations are all due by October 10th.)
- All faculty must upload their PowerPoint presentation in the Conference Harvester.
Meeting attendees look forward to having session handouts as a resource before, during and after the meeting. Many attendees print their handouts before arriving at the Assembly. Submission typically include outlines, JAMA articles, PowerPoint presentations, or bibliographies/references. We ask that you please upload one of these above formats to the system by the required date to enhance the attendee experience.
All presenters are encouraged to use the AA21-Powerpoint_Virtual Template which is already formatted to 16:9 aspect ratio for best quality.
Conflict of Interest Guidelines
Anyone in a position to control the content of a CME activity must complete a Disclosure Form to disclose all relevant financial relationships (in any amount), including those of a spouse or partner from the past 12 months, with any commercial interest.*
Relevant financial relationships can include such things as grants or research support, employment, consultant, stockholder, speakers’ bureau, etc.
*A commercial interest is defined as any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. Providers of clinical service directly to patients are not considered to be commercial interests. Please see the AAPM&R COI Disclosure and Resolution Policy for more information.
Individuals who do not disclose their relevant financial relationship(s) will be prohibited from participation in the planning of a CME activity.
All faculty involved in sessions MUST include one of the attached Disclosure Slide templates as the 1st or 2nd slide in your presentation to disclose any relevant financial relationship(s) verbally to the audience.
Use this example when you have a relationship(s) to disclose.
(i.e. Dr. John Doe is on the Speakers’ Bureau for ABC Company or Dr. John Doe is the recipient of a research grant from XYZ Organization.)
Use this example when you have no relevant relationship(s) to disclose.
Research Presenter Guidelines
Please visit the Poster Presenter Resource page for more information on Electronic Poster Guidelines.
Faculty are encouraged to build up anticipation for their sessions through our online member forum, PhyzForum!
Social Media Channels
The Annual Assembly has a presence on several social media channels and is looking to continually engage attendees. Please log on to share why you are excited for the 2021 Annual Assembly.
Instagram: @aapmr #aapmr21
Twitter: @aapmr #aapmr21
Facebook: @aapmrinfo #aapmr21
Faculty Frequently Asked Questions
Who is my target audience?
At the AAPM&R Annual Assembly, you will be instructing physiatrists, advanced practice providers, physical therapists and residents.
How many health care professionals participate in the AAPM&R Annual Assembly?
Attendance varies depending on the Assembly timing and location. The AAPM&R anticipates between 2,500-3,500 healthcare professionals to participate in the 2021 Annual Assembly.
Will there be technical help during my live session?
An AAPM&R staff member and Beedance Producer will be available to assist you prior to and during your live session.
Will there be a rehearsal prior to my live session?
To ensure faculty are comfortable with the platform, rehearsal time with a producer and AAPM&R staff will be scheduled.
When my presentation be available on-line?
On-Demand and Community Sessions will be available for registered attendees beginning on Monday, November 8, 2021 in our virtual platform.
Will my session be evaluated?
Attendees have the option to evaluate your session. Attendees will be directed to a link to complete the evaluation once your session has concluded.
Contact the AAPM&R National Office at email@example.com or (847) 737-6000.