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Annual Assembly

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Resources for Annual Assembly Faculty

 

2020 AAPM&R Annual Assembly
Join Team Physiatry from November 12-15, with additional Pre-Assembly Events beginning Sunday, November 8.

Faculty Preparation Checklist 

Due Now

Accept Your Speaker Invite

All Annual Assembly faculty received a personalized email in April with a link to their invitation. This email contains instructions to log into our content management system, Conference Harvester, and accept their invitation.

If a potential faculty member has not yet done so, please login to accept/or decline their invitation. Invitations must be completed prior to completing necessary faculty tasks. If you have any questions regarding your invitation, please contact assembly@aapmr.org.

Due Now

Complete Your Financial Disclosure Form and Speaker Agreement

All Annual Assembly faculty are required to disclose all relevant financial relationships with any commercial interest to the Academy. Failure to do so may jeopardize your position as faculty.

Should any of your financial disclosures present a conflict of interest; your presentation will need to be reviewed for compliance. Faculty with a potential conflict of interest will be notified upon review of your presentation. Further instructions will be provided at that time.

September 30, 2020

PowerPoint Presentations Due - Live Sessions

To meet CME requirements, AAPM&R requires that all presentations are peer reviewed prior to the activity.

  • Session Directors are expected to review each faculty members presentation before submission to AAPM&R.
  • Annual Assembly faculty are strongly encouraged to use the AA20-Powerpoint Template for Presenters in HD format.
  • It is required to add a disclosure slide in the beginning and summary of citations and evidence at the end of your presentation. Please see below for additional information and examples.
  • Make your presentation as interactive as possible.
  • The presentation should conclude with 3-5 take-home lessons.
  • All discussion of products or devices must be balanced and evidence-based. 
  • Including references and sources is helpful; please include them when possible.
Seven days Prior to Recording 

PowerPoint Presentations Due - On-Demand Sessions

Presentations are due seven days prior to recording (i.e. If you are recording your presentation on October 10, 2020, your presentation is due October 3, 2020).

  • Session Directors are expected to review each faculty members presentation before submission to AAPM&R.
  • Annual Assembly faculty are strongly encouraged to use the AA20-Powerpoint Template for Presenters in HD format.
  • It is required to add a disclosure slide in the beginning and summary of citations and evidence at the end of your presentation. Please see below for additional information and examples.
  • Make your presentation as interactive as possible.
  • The presentation should conclude with 3-5 take-home lessons.
  • All discussion of products or devices must be balanced and evidence-based. 
  • Including references and sources is helpful; please include them when possible.

Questions?

Contact the AAPM&R National Office at assembly@aapmr.org or (847) 737-6000. 

Conference Registration Policy

Members and all Non-Member Physiatrists
All member and non-member physiatrists must register on their own for the Annual Assembly. To register for the Assembly, please visit Annual Assembly Registration.

Non-Physiatrist
Approved non-member/non-physiatrist will be registered for the Annual Assembly, and your registration fee will be waived.

Conflict of Interest Guidelines

Anyone in a position to control the content of a CME activity must complete a Disclosure Form to disclose all relevant financial relationships (in any amount), including those of a spouse or partner from the past 12 months, with any commercial interest. *

Relevant financial relationships can include such things as grants or research support, employment, consultant, stockholder, speakers’ bureau, etc.

*A commercial interest is defined as any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. Providers of clinical service directly to patients are not considered to be commercial interests. Please see the AAPM&R COI Disclosure and Resolution Policy for more information.

Individuals who do not disclose their relevant financial relationship(s) will be prohibited from participation in the planning of a CME activity.

All faculty involved in sessions MUST include one of the attached Disclosure Slide templates as the 1st or 2nd slide in your presentation to disclose any relevant financial relationship(s) verbally to the audience.

Use this template when you have a relationship(s) to disclose.

(i.e. Dr. John Doe is on the Speakers’ bureau for ABC Company. OR Dr. John Doe is the recipient of a research grant from XYZ Organization.)

Disclosure

 Use this template when you have no relevant relationship(s) to disclose.

disclosure 2

Faculty PowerPoint Presentations

Please refer to the guidelines and instructions below as you build your PowerPoint presentation.

There are two deadlines:

  • For Live Sessions, PowerPoint presentations are due Wednesday, September 30, 2020.
  • For On-Demand Sessions, PowerPoint presentations are due one week prior to the session recordings, so we have time for CME Review. (i.e. If a recording is scheduled on October 10th, the PowerPoint presentations are all due by October 3rd.)

All faculty must upload their PowerPoint presentation in the Conference Harvester.

Meeting attendees look forward to having session handouts as a resource before, during and after the meeting. Many attendees print their handouts before arriving at the Assembly. Submission typically include outlines, JAMA articles, PowerPoint presentations, or bibliographies/references. We ask that you please upload one of these above formats to the system by the required date to enhance the attendee experience.

PowerPoint Template

All presenters must use the AA20-Powerpoint Template for Presenters which is already formatted to 16.9 resolution for best quality.

As we are still learning the specifications of our virtual vendor, please do not embed videos in your presentation. Instead leave a placeholder slide for the video. Let the Academy Staff person, you are working with know of the video. You can also email assembly@aapmr.org.

Research Presenter Guidelines

Please visit the Poster Presenter Resource Page for more information on Electronic Poster Guidelines.

Faculty Engagement

PhyzForum

Faculty are encouraged to build up anticipation for their sessions through our online member forum, PhyzForum!

Social Media

The Annual Assembly has a presence on several social media channels and is always looking to creatively engage attendees. Please log on to share why you are excited for the 2020 Annual Assembly!  

Twitter: @aapmr #aapmr20

Instagram: @aapmr #aapmr20

Facebook: @aapmrinfo #aapmr20

YouTube: aapmrsite

Faculty Frequently Asked Questions

Who is my target audience?
At the AAPM&R Annual Assembly, you will be instructing physiatrists, advanced practice providers, physical therapists and residents.

Is there an Academy template I should use for my presentation?
All presenters are encouraged to use the AAPM&R PowerPoint Template (PPT) which is already formatted to 16.9 resolution for best quality. This template is linked above.

When is my PowerPoint presentation due?
Please review faculty due dates above.

Will there by technical help during my live and/or on-demand recording session?
An AAPM&R staff member and technical support from our virtual recording platform will be available to assist you as you record your session.

Will there be a rehearsal prior to my live session?
To ensure faculty are comfortable with the platform, rehearsal time with Technical Support and AAPM&R staff will be scheduled

How long will my presentation be available on-line?
On-Demand Sessions will be available for registered attendees from November 9, 2020 until January 31, 2021 in our virtual platform. This allows plenty of time for promotion of individual sessions.

How many health care professionals participate in the AAPM&R Annual Assembly?
Attendance varies depending on the Assembly timing and location. The AAPM&R anticipates between 2500-2800 healthcare professionals to participate in the 2020 Annual Assembly.

Will my session be evaluated?
Attendees have the option to evaluate your session. Attendees will be directed to a link to complete the evaluation once your session has concluded.

Questions?
Contact the AAPM&R National Office at assembly@aapmr.org or (847) 737-6000.