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Resources for Annual Assembly Faculty

 

Annual Assembly

2020 AAPM&R Annual Assembly
Join Team Physiatry from November 8-15!

How to Prepare for a Successful #AAPMR20 Live Session

We are here to help you deliver a fun and engaging presentation during our virtual 2020 Annual Assembly! Please read through our best practices for Live Sessions below, to set yourself up for success.

Technology

  1. We highly recommend using a hardline internet connection. If a hardline is not available, use high-speed internet to ensure a strong connection. A minimum internet speed of 25mbps is recommended. Not sure how fast your internet is? Use this handy speed checker to test your connection.
  2. Presenters must log in using the most current version of these web-based applications: Chrome, Firefox or Microsoft Edge. Our virtual platform does not support Safari. Use this tool to see how your computer is currently operating.
  3. Close out of all applications and disconnect from any virtual private network (VPN) you may be connected to. Also, close any applications that might be using your microphone or camera.

Visuals

  1. Keep your background as simple as possible to avoid distracting your audience’s attention. A virtual background will not be provided.
  2. Adjust your computer or laptop so that the webcam is in your direct line of sight. A suggestion would be to put books under your laptop to get the camera at eye level. You will see a preview of yourself in the camera frame before the recording begins.
  3. Position yourself so that you are facing a window or light. This will ensure that you are clearly visible during your presentation. The light source should not be placed behind you.

During the Presentation

  1. Technicians will run through audio/video/internet connections to ensure that all presenters are set up to webcast. This is important, to ensure that the presentation runs smoothly and flows from the beginning to end.
  2. You will see the PowerPoint slides and slide notes on the screen, but the notes will be very small. We suggest printing your notes or having them up on a second monitor to reference during the presentation.
  3. You will see a timer in the top right corner of the screen. This is not meant to rush you. Please note that presentations must conclude at or before the 60-minute mark.

Presentation Reminders

  1. The platform does not support animated transitions. Animated transitions between and within slides will NOT work during your recorded presentation.
  2. All PowerPoint slides must be formatted to 16:9 widescreen aspect ratio.
  3. The order of presentations should be determined before the recording session. Session Directors need to complete this task within the Conference Harvester ASAP.

Check out this handy toolkit – prepared just for you! – to learn even more about how to make your virtual Live Session a success. If you have any further questions, please email assembly@aapmr.org.

Faculty Preparation Checklist 

Past Due

Accept Your Speaker Invite

All Annual Assembly faculty received a personalized email in April with a link to their invitation. This email contains instructions to log into our content management system, Conference Harvester, and accept their invitation.

If a potential faculty member has not yet done so, please login to accept/or decline their invitation. Invitations must be completed prior to completing necessary faculty tasks. If you have any questions regarding your invitation, please contact assembly@aapmr.org.

Past Due

Complete Your Financial Disclosure Form and Speaker Agreement

All Annual Assembly faculty are required to disclose all relevant financial relationships with any commercial interest to the Academy. Failure to do so may jeopardize your position as faculty.

Should any of your financial disclosures present a conflict of interest; your presentation will need to be reviewed for compliance. Faculty with a potential conflict of interest will be notified upon review of your presentation. Further instructions will be provided at that time.

Past Due

Profile Update including Digital Photograph Due

All Annual Assembly faculty are required to upload to the Conference Harvester a digital image (a high-resolution, professionally produced portrait, if possible) to use in marketing materials. In addition, faculty are to provide or update biography and credential information currently listed.

September 29, 2020

On-Demand Recording: Faculty Virtual Platform Walkthrough

Access the recording of the platform walkthrough showcasing the functionalities of the system. All faculty participating in live sessions should view this recording. 

October 2, 2020

On-Demand Recording: Community Session Planning

Access the recording showcasing the functionalities of the Zoom platform. All faculty participating in community sessions should view this recording. 

Final Extended Date!!

For Live Sessions- October 28, 2020

On-Demand Sessions- Three days prior to recording

PowerPoint Presentations Due
To meet CME requirements, AAPM&R requires that all presentations are peer reviewed prior to the activity.

  • Session Directors are expected to review each faculty members presentation before submission to AAPM&R.
  • Annual Assembly faculty are strongly encouraged to use the AA20-Powerpoint Template for Presenters in HD format.
  • It is required to add a disclosure slide in the beginning and summary of citations and evidence at the end of your presentation. Please see below for additional information and examples.
  • The platform does not support animated transitions. Animated transitions between and within slides will NOT work during your recorded presentation.
  • PowerPoint slides must be formatted to 16:9 widescreen aspect ratio.
  • The presentation should conclude with 3-5 take-home lessons.
  • All discussion of products or devices must be balanced and evidence-based. 
  • Including references and sources is helpful; please include them when possible.

Questions?

Contact the AAPM&R National Office at assembly@aapmr.org or (847) 737-6000. 

Conference Registration Policy

Members and all Non-Member Physiatrists
All member and non-member physiatrists must register on their own for the Annual Assembly. To register for the Assembly, please visit Annual Assembly Registration.

Non-Physiatrist
Approved non-member/non-physiatrist will be registered for the Annual Assembly, and your registration fee will be waived.

Conflict of Interest Guidelines

Anyone in a position to control the content of a CME activity must complete a Disclosure Form to disclose all relevant financial relationships (in any amount), including those of a spouse or partner from the past 12 months, with any commercial interest. *

Relevant financial relationships can include such things as grants or research support, employment, consultant, stockholder, speakers’ bureau, etc.

*A commercial interest is defined as any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. Providers of clinical service directly to patients are not considered to be commercial interests. Please see the AAPM&R COI Disclosure and Resolution Policy for more information.

Individuals who do not disclose their relevant financial relationship(s) will be prohibited from participation in the planning of a CME activity.

All faculty involved in sessions MUST include one of the attached Disclosure Slide templates as the 1st or 2nd slide in your presentation to disclose any relevant financial relationship(s) verbally to the audience.

Use this template when you have a relationship(s) to disclose.

(i.e. Dr. John Doe is on the Speakers’ bureau for ABC Company. OR Dr. John Doe is the recipient of a research grant from XYZ Organization.)

Disclosure

 Use this template when you have no relevant relationship(s) to disclose.

disclosure 2

Faculty PowerPoint Presentations

Please refer to the guidelines and instructions below as you build your PowerPoint presentation.

There are two REVISED deadlines:

  • For Live Sessions, PowerPoint presentations are due Wednesday, October 28, 2020.
  • For On-Demand Sessions, PowerPoint presentations are due three days prior to the session recordings, so we have time for CME Review. (i.e. If a recording is scheduled on October 10th, the PowerPoint presentations are all due by October 7th.)

All faculty must upload their PowerPoint presentation in the Conference Harvester.

Meeting attendees look forward to having session handouts as a resource before, during and after the meeting. Many attendees print their handouts before arriving at the Assembly. Submission typically include outlines, JAMA articles, PowerPoint presentations, or bibliographies/references. We ask that you please upload one of these above formats to the system by the required date to enhance the attendee experience.

PowerPoint Template

All presenters must use the AA20-Powerpoint Template for Presenters which is already formatted to 16:9 resolution for best quality.

As we are still learning the specifications of our virtual vendor, please do not embed videos in your presentation. Instead leave a placeholder slide for the video. Let the Academy Staff person, you are working with know of the video. You can also email assembly@aapmr.org.

Research Presenter Guidelines

Please visit the Poster Presenter Resource page for more information on Electronic Poster Guidelines.

Faculty Engagement

PhyzForum

Faculty are encouraged to build up anticipation for their sessions through our online member forum, PhyzForum!

Social Media

The Annual Assembly has a presence on several social media channels and is always looking to creatively engage attendees. Please log on to share why you are excited for the 2020 Annual Assembly!  

Twitter: @aapmr #aapmr20

Instagram: @aapmr #aapmr20

Facebook: @aapmrinfo #aapmr20

YouTube: aapmrsite

Faculty Frequently Asked Questions

Who is my target audience?
At the AAPM&R Annual Assembly, you will be instructing physiatrists, advanced practice providers, physical therapists and residents.

Is there an Academy template I should use for my presentation?
All presenters are encouraged to use the AAPM&R PowerPoint Template (PPT) which is already formatted to 16.9 resolution for best quality. This template is linked above.

When is my PowerPoint presentation due?
Please review faculty due dates above.
 
Who will embed videos in my PowerPoint presentation?
Videos should not be embedded. Please provide separate video files. Videos play much better when they are their own file. Please note to Academy staff where each video clip goes in the presentation. (i.e. Extruded Discs video clip should play after slide 9 for Dr. Doe).

Will there by technical help during my live and/or on-demand recording session?
An AAPM&R staff member and technical support from our virtual recording platform will be available to assist you as you record your session.

Will there be a rehearsal prior to my live session?
To ensure faculty are comfortable with the platform, rehearsal time with Technical Support and AAPM&R staff will be scheduled

How long will my presentation be available on-line?
On-Demand Sessions will be available for registered attendees from Sunday, November 8, 2020 until January 31, 2021 in our virtual platform. This allows plenty of time for promotion of individual sessions.

How many health care professionals participate in the AAPM&R Annual Assembly?
Attendance varies depending on the Assembly timing and location. The AAPM&R anticipates between 2,500-2,800 healthcare professionals to participate in the 2020 Annual Assembly.

Will my session be evaluated?
Attendees have the option to evaluate your session. Attendees will be directed to a link to complete the evaluation once your session has concluded.

Questions?
Contact the AAPM&R National Office at assembly@aapmr.org or (847) 737-6000.