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Resources for Annual Assembly Poster Presenter

2020 AAPM&R Annual Assembly
November 8-15

Late Breaking Abstracts will be notified early September.

Annual Assembly

Poster Presenter Checklist 

Due Now

Accept Your Speaker Invite

Poster Presenters received a personalized email in June with a link to their invitation. This email contains instructions to log into our content management system, Annual Assembly Conference Harvester, accept their poster invitation and opt-in to present.

If a presenter has not yet done so, please login to accept/or decline their invitation. Invitations must be completed prior to completing necessary tasks. If you have any questions regarding your invitation, please contact abstracts@aapmr.org.

September 9, 2020

Complete Bio Information

Presenters will need to upload a current photo, complete a 2-4 sentence biography, and update contact information in the Conference Harvester. Login details have been emailed previously.

October 7, 2020

Electronic Poster Submission Deadline

All e-Poster submissions must be uploaded to the Conference Harvester for review. Details about submission will be sent in August to all presenting authors. Please review the Electronic Poster Guidelines and content suggestions below.

October 7, 2020

Audio Recording Submission Deadline

You will need to add audio to your poster. Attendees will hear the audio when they view the poster and it creates a more personal and engaging experience. Detailed instructions are included with the task in the Conference Harvester.

Poster Layout Guidelines

Poster Presenter Information

The virtual AAPM&R 2020 Annual Assembly will include 500+ posters presented via a dynamic and interactive platform. All posters will be on display from Monday, November 9, 2020 – Sunday, January 31, 2021, for attendees to view.

Registration Policy

At least one author is encouraged to register for the virtual AAPM&R 2020 Annual Assembly. Click here for registration information.

If you would like to change the presenting author, contact abstracts@aapmr.org by Wednesday, September 9, 2020.  

Layout Format

The following guidelines will ensure that your work is presented in the most rewarding and effective manner.

Your poster should be a stand-alone, self-explanatory display, allowing viewers to read on their own while you address individual questions. Every board should lend itself to presenting information in a self-explanatory format. The time spent at a poster is determined by the viewer; an effective poster will have a good balance of easy-to-see figures, graphics, and text.

  • Length - A single 16:9 PowerPoint Presentation Slide in PDF format.
  • Font - Suggest Times New Roman, Calibri or Arial.
  • Minimum Font Size - 10 
  • Review the Electronic Poster Guidelines for assistance with formatting.
  • Heading - A heading for the top of the poster should be prepared indicating: (1) title, the same as that of the abstract submitted, (2) author(s), and (3) institutional affiliation of the author(s).
  • Content - An abstract of your research should be included in the upper left corner of the poster board. 
  • Graphics - Graphic material, tables and illustrations should be as simple as possible. Numbers or arrows to indicate the viewing sequence are of great assistance to viewers. Photos should have a matte finish. 
  • Commercialism - Posters must avoid commercialism, promotion, or advertisement. Posters that are deemed to be commercial, promotional or an advertisement will removed from the website.
  • Level of Evidence - Presenters are required to disclose levels of evidence for any cited references integral to their talk (see template below).

Audio Recording

NEW THIS YEAR, presenters will need to audio record a 5 minute explanation of their research. This recording will be completed after uploading the e-poster to the Conference Harvester. Please allow an estimated 3 minute delay after uploading the e-poster to have access to record your audio. The instructions are outlined when logged in. Note, the ability to re-record the poster multiple times is available.  


The abstract you submitted will be published in PM&R and will be distributed to all AAPM&R subscribers as well as all attendees of the Annual Assembly. A supplement of PM&R will be released electronically a few weeks prior to the Annual Assembly and will feature all abstracts.  Abstracts will be copy-edited to conform with PM&R style and usage.

Embargo Policy: While abstracts will be released to PM&R subscribers, Annual Assembly attendees, and members of the media prior to the Annual Assembly, abstract content and any updated research cannot be promoted or reported until Thursday, November 12, 2020 after 8 am. We encourage all presenters to submit their completed papers to PM&R for publication consideration.


Contact the AAPM&R National Office at (847) 737-6000 or email: abstracts@aapmr.org

Level of Evidence Citation

The Requirement

  • All research session/course presenters are required to disclose levels of evidence (LOE) for any cited references integral to their talk (see template below).

Purpose of the Requirement

The intent behind this request is to elevate the educational value of all research presentations and promote the understanding of Evidence-Based Medicine principles.

EBM Background

What is Evidence-Based Medicine? Sackett defines it as the “conscientious, explicit, and judicious use of current best evidence in making decisions about the care of individual patients.” At its core, it is about finding the best available evidence and using that evidence to inform clinical decision making. This can be accomplished by using a hierarchical system to classify evidence - which is known as the levels of evidence.

Preferred LOE table of AAPM&R Evidence Committee

The Evidence Committee has selected the AAOS JBJS’s 2003 Levels of Evidence Table as their preferred table. This tool has been utilized by the Evidence Committee since 2012 to help standardize the Academy’s protocol for review of evidence and establish levels of evidence for all Academy work products. Click here to access the Academy’s LOE table.

Citations and Additional Resources

  1. Sackett DL, Rosenberg WMC, Gray JAM, Haynes RB, Richardson WS. 1996. Evidence based medicine: what it is and what it isn't. BMJ 1996;312:71
  3. Oxford Centre for Evidence-Based Medicine


Summary of citation

Conflict of Interest Guidelines

Anyone in a position to control the content of a CME activity must complete a Disclosure Form to disclose all relevant financial relationships (in any amount), including those of a spouse or partner from the past 12 months, with any commercial interest. *

Relevant financial relationships can include such things as grants or research support, employment, consultant, stockholder, speakers’ bureau, etc.

*A commercial interest is defined as any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. Providers of clinical service directly to patients are not considered to be commercial interests. Please see the AAPM&R COI Disclosure and Resolution Policy for more information.

Individuals who do not disclose their relevant financial relationship(s) will be prohibited from participation in the planning of a CME activity.

All faculty involved in sessions MUST include one of the attached Disclosure Slide templates as the 1st or 2nd slide in your presentation to disclose any relevant financial relationship(s) verbally to the audience.

Use this template when you have a relationship(s) to disclose.

(i.e. Dr. John Doe is on the Speakers’ bureau for ABC Company. OR Dr. John Doe is the recipient of a research grant from XYZ Organization.)


 Use this template when you have no relevant relationship(s) to disclose.

disclosure 2

Poster Presenter Engagement


Faculty are encouraged to build up anticipation for their sessions through our online member forum, PhyzForum!

Social Media

The Annual Assembly has a presence on several social media channels and is always looking to creatively engage attendees. Please log on to share why you are excited for the 2020 Annual Assembly!  

Twitter: @aapmr #aapmr20

Instagram: @aapmr #aapmr20

Facebook: @aapmrinfo #aapmr20

YouTube: aapmrsite

Poster Presenter Frequently Asked Questions

When will notifications of the date and time of virtual poster presentations be sent?

Posters for this years annual assembly will be available the entire assembly as they are recorded in advance. Unless you are selected for a Research Spotlight session, you do not have a specific time to present.

Is it possible to include a video in our poster presentation?

Videos are not to be included in posters. In addition, any photographic images should be used with permission and cited.

Are QR codes allowed on posters?

Yes, you can include QR codes if they direct participants to clinical content and are not promotional.

If you have further questions, contact the AAPM&R National Office at (847) 737-6000 or email: abstracts@aapmr.org