Health Policy Project Coordinator

About Us


The American Academy of Physical Medicine and Rehabilitation (AAPM&R), the premier professional association for rehabilitation physicians, has an immediate opening for a Health Policy Project Coordinator.

AAPM&R serves more than 9,000 board certified physicians who specialize in physical medicine and rehabilitation (one of 24 ABMS certified board certified medical specialties). For more information, visit

General Summary:

This position will provide administrative and project support to the Academy’s Health Policy & Practice Services (HPPS) team. Responsibilities will include coordinating general department and/or Academy programs including committee work. The coordinator will work with a high-impact team to support and implement various projects related to the Academy’s health policy and practice efforts.

Essential Duties and Responsibilities:

  • Responsible for maintaining and following work plans associated with small to medium size projects; strong comfort-level with independent projects and contributing to group projects. Requires collaboration with team members throughout the department.
  • Maintains Academy’s position statement repository, coordinates the review process of existing statements and statement proposals, including communications to membership regarding updated statements.
  • Performs general administrative functions, including word processing, creating spreadsheets, formatting reports, creating forms, photocopying, filing, etc.
  • Arranges conference calls, and assists with committee meeting planning and execution, e.g., date selection, document preparation, etc.
  • General internal team administrative duties such as calendar updates, meeting scheduling, and member and staff travel arrangements for external meetings.
  • Participate in department and external vendor meetings and take minutes at such meetings and prepare agendas.
  • Create and track vouchers for vendor invoices, expense reports, including member travel, and staff American Express bills.
  • Coordinate the process for recruitment and identification of member volunteers for specific expert external committees and task forces.
  • Coordinate and implement member communications including posting HPPS deliverables on Academy’s Website and maintaining up-to-date advocacy pages; contributing news stories in The Physiatrist newsletter and Connection e-newsletter, monthly Board and “Advocacy in Action” updates, and annual accomplishments summaries.
  • Facilitates information exchange between Academy members and responds to questions on Academy's health policy and practice activities. Occasionally serves as back up to Customer Service team.
  • Manages implementation of member advocacy alerts and surveys through the online grassroots advocacy/lobbying software system (VoterVOICE).
  • Serves as a contributing member of the HPPS team, providing support within and across departments (MarCom, Education, Quality, etc.) in order to achieve both departmental and organizational goals.
  • Provides support to the Quality, Practice, Policy, and Research (QPPR) Committee, Social Justice Workgroup, and other Committees and Academy initiatives such as Annual Assembly as needed. Participates in occasional evening conference calls.
  • Performs other duties as assigned by the AED, Health Policy and Practice Services.

Required Qualifications:

  • Ability to organize, structure, and communicate information and ideas clearly, both verbally and in writing, using excellent diction, grammar and vocabulary.
  • Superior organizational skills with demonstrated ability to complete multiple tasks within deadlines.
  • Strong research, evaluation, and data entry skills and excellent attention to detail.
  • Experience and/or interest in researching and developing position statements on social justice and other hot button topics.
  • Exceptional customer service skills, including the ability to respond to Academy members, internal staff and others in a professional, knowledgeable, helpful and friendly manner.
  • Works efficiently and collaboratively with a cooperative spirit.
  • Ability to assess and articulate ways to improve processes and programs.
  • Maintains high professional standards of integrity, ethics, and commitment to the goals of AAPM&R.
  • Computer proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe.

Education and Experience:

  • Relevant Bachelor’s degree or equivalent experience.
  • Experience in association management a plus.
  • Interest in health care, policy, and advocacy a plus.

Estimated Travel:

  • Less than 5% annually including potential weekend committee meeting. There is also a potential to participate in evening conference calls/webinars throughout the year.

How to Apply For a Job with AAPM&R

Submit your cover letter, resume, salary history, and position of interest to:

No faxing or phone inquiries please.
  • AAPM&R offers an excellent work environment, competitive salary, and a very comprehensive benefits package. Additionally, we are an Equal Opportunity Employer (EOE).
  • We are working a hybrid schedule with at least 2 days in office. Must have access to the Rosemont, IL office.
  • Salary Range $50,000-55,000 annually