Call for Community Session Proposals






Community Session Proposals: Open

The Call for Community Sessions deadline closes on June 28.

What are Community Sessions?

The Annual Assembly will provide dedicated time in New Orleans for Member Communities to develop sessions for their own constituencies, including whatever topics or networking they deem appropriate.

How to submit?

The deadline to submit via our submission site closes on June 28.

Who should submit the Community Session Proposal?

Community Sessions can be submitted by any Member Community member. However, each community is only permitted one dedicated session. Therefore, Member Community chairs should approve all session applications before submission.

What types of sessions will be presented?

Member Communities have the opportunity to create their sessions as they see best for their community. Member Communities can choose between 4 different offerings:

  • Virtual Educational Session
    • Pre-recorded educational content available to all registered attendees on the Annual Assembly website
  • Live Educational Session
    • Educational content taking place Thursday, November 16, 8 - 11 am. These sessions will be recorded and available to all registered attendees on the Annual Assembly website
  • Member Meet-Up
    • Networking event that takes place in the PM&R Pavilion
  • Community Business Meeting

Communities can offer any or all of the formats, but please note that separate proposals will need to be submitted for each format.

What is the submission process for community sessions?

The deadline to submit community session proposals is June 28. The Community Session submission process asks for a description of your planned session including your objectives, format and planned topics.

In order for your session to be eligible for CME or if you plan to invite outside speakers for your session, you will need to submit a list of all planned speakers and any requested honoraria.

Please note that the Program Planning Committee will not be “approving” Community Session content as the content and format of these sessions are up to the session leader. However, the Program Planning Committee may contact the community leader to discuss any areas of overlap with the program as a whole, or if submitted requests cannot be accommodated.

How long will the sessions be?

Educational community sessions and business meetings will have 75 minutes. Member Meet-Ups can be upwards of 90 minutes

Will CME be provided?

CME will be provided to live and virtual educational sessions that follow the appropriate guidelines required by the Accreditation Council for Continuing Medical Education.

How is this different than submitting a regular educational session for a clinical or practice symposium?

Anyone is still welcome to submit an educational session for the general Annual Assembly program, which may be submitted on behalf of a community. These sessions are purely educational and will be reviewed along with all other session submissions as part of a competitive peer-review process. If selected, these sessions will be slotted in the main program and will run concurrently with other accepted clinical and practice symposia across all times and topics. Preference for clinical or practice symposia may be given to sessions that target a broader or cross-cutting Assembly audience.

Community Sessions will not compete with other clinical and practice symposia during the review process or in the programming. Community leaders can determine the format of their own session, which may include a combination of education, networking, discussion, etc. These submissions will be reviewed concurrently with the rest of the community session requests and the Annual Assembly program to determine if there is overlap, but not to approve the content. The goal will be to accommodate as many Community Sessions as possible within our space limitations. 

Can we bring in outside speakers for our Community Session? 

Those submitting a Community Session may identify any speakers they choose. They can be physiatrists, physicians (outside of physiatry), advanced practice providers, etc. Speaker requests must follow the established AAPM&R guidelines, including the honoraria policy. All honoraria requests for speakers will be evaluated and approved at the same time to ensure that requests are within the Academy’s budget and policy.

Proposal Worksheet

To facilitate your submission, you can download the Community Session Builder Form to help you compose your answers for Community Session submission questions. The worksheet is to provide the submitter with a copy of the Annual Assembly Call for Community Session questions to assist them in preparing prior to entering your data online. All proposals must be submitted online. Hard copy/email proposals are not accepted.

2023 Annual Assembly Session Topics

The Program Planning Committee (PPC) has met to begin formalizing the selected presentations for the overall Annual Assembly. Here is a list of topics the PPC has approved for the program to ensure that Community Sessions don’t have any overlap.



Questions? Email or call (847) 737-6000.